CONNECT with the CityPermit-Ready Letter
Permit-Ready Letters confirm that all necessary clearances and sign-offs have been obtained for permit applications. This optional service may be requested to confirm permit readiness when the permit is ready for issuance but is awaiting payment of fees and the completion of required administrative processes.
A bank, financial institution, or grantor organization may require a Permit-Ready Letter before releasing funds to pay permit issuance fees. In these cases, the Permit-Ready Letter demonstrates permit readiness to the entity funding the project.
A Permit Ready Letter may be requested for Building Permits, Grading Permits, and Right-of-Way Permits.
A Permit Ready Letter should only be requested when a project has obtained all reviewer sign-offs and the only remaining tasks are fee payment and submission of administrative documents and forms. The applicable Accela workflow status for a project ready to be issued is either “Reviews Complete,” "Issuance Checklist Requested," "Issuance Checklist Submitted," or “Approved Upon Final Payment.”
It is not appropriate to request a Permit-Ready Letter for projects that are still “In Review" or the “Recheck Required” workflow status. If a Permit-Ready Letter is requested when a project is still in these workflow statuses, the letter will state that the project is not permit-ready.
How long is the processing time for Permit-Ready Letters? The time to process Permit-Ready Letters varies depending on the number of requests received. Once the invoice is paid, it typically takes two weeks for a letter to be provided.
Plan Your Project
What You Should Know
- Requests for Permit-Ready Letters are only accepted online.
- You need to know the PRJ number for the application that will be the subject of the letter.
- A Letter of Request is required to be uploaded.
A Letter of Request is required to be submitted with the following information:
- Accela Applicant Contact Information (name, address, phone number and email).
- Address of the Site
- PRJ Number
- PMT Number (Optional)
- Permit Type (Building Permit/Grading Permit/Right-of-Way Permit)
Fees
- A non-refundable fee for one hour of time will be invoiced at the time of submittal and must be paid prior to processing.
- Refer to Information Bulletin 501 for information on hourly fees.
Exemptions
- No exemptions apply.
Apply for a Permit-Ready Letter
Step 1
Step 2
Read the 
requirements for PDF file uploads.
Not following the PDF requirements will delay project review and approval.
Step 3
Upload the following document:
Letter of Request
Step 4
You must upload the completed document(s) from Step 3, if applicable. Submitting without all the requirements will result in delays.
Important! After clicking on the "Apply Now" button and logging in, find the Miscellaneous Applications section and click "Others" to select the correct "Record Type" for Letter of Request.